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Getting Started Installation & Setup Server requirements Hosting SSO Setting up your calendar How LWC Works Deployment Using your CMS Adding groups and users Group settings User settings Importing Importing events Linked calendars One-time imports Custom imports Creating shared assets Event types Tags Locations Images and Files Using LWC Getting oriented Logging in The LWC toolbar Changing user settings Events list Event display Bulk event management Filtering events Creating events The basics Event details RSVP Sharing and Privacy Canceling events Working with images and files Images Files Add your other calendars The basics Events stay in sync Customize linked events Other details Community Features Sharing events between groups Marking events as "shared" Suggesting events Finding shared events Sharing and privacy settings Public event submissions The submit form More things to consider Bulletins and internal communications Who can send Bulletins? Customizing group calendars All About Widgets Widget basics What's a widget? Why would you use one? The default events widget Deployment Customization Creating new widgets The basics Widget customization options Custom widget formatting The format argument Widgets in your CMS Advanced widgetology For Developers

Community Features

Basics of sharing events, receiving public submissions, internal communications (primarily via Bulletins), and options for per-group customization.

Sharing events between groups

Sharing is one of the fundamental features of LiveWhale. By sharing your events with other LiveWhale Calendar groups, you can promote your events in more places, to more people. There are a lot of ways sharing and reusing content is encouraged on the LiveWhale platform, but the most central kind of sharing is between calendar groups.

Users who are posting events that they’d like to promote on other groups’ calendars mark their events as shared; users who are looking for events to add to their calendar can search for shared events.

Marking events as “shared”

The globe icon designates that an item is “shared.” That means other users can find it and add it to their own calendars. Events are shared by default, but you can click the globe to toggle sharing on and off.

Suggesting your events to other groups

To suggest an event to another group, begin typing the name of the group in this field on the event creation page. The group should pop up as an option; if not, select “Show all groups” and select the group(s) you’d like to suggest your event to.

The most common use of suggesting is for calendar users to suggest their events to the main campus calendar. If you have a specific calendar that will be used in this way, we have a plugin called suggest_to that will let you create a custom checkbox for suggesting to one of your groups:

That’s described in more detail on our developer site.

Accepting shared events
When you suggest an event to a group, they’ll get an email notification, and they’ll have a notice like this at the top of their events list:

 Simply click “Add this event” to include it on your calendar.

Finding shared community events to add to your calendar

To search for shared events throughout your community, use the search function in the toolbar dropdown:

That will take you to a search results page showing shared events; you can add shared events to your calendar from there.

Sharing and privacy settings

Public event submissions

It’s easy to set up submission forms allowing the public to submit events into LiveWhale Calendar. Events can be submitted either directly to a specific group or into a special “Public” group, where they’ll be stored as Hidden until an administrator makes them live (or moves them to different groups).

The submit form

The HTML for a general LiveWhale Calendar event submission form can be downloaded as a ZIP file here. (4K)

The markup of this file is customized for Bootstrap, but as long as the input fields’ name and ID are preserved, the markup can be changed to suit your site.

Forms submitted via public submissions form are stored in a special group called Public, and saved as Hidden by default. You can grant access to the Public group via general group permissions, just as you can any other group.  Once switched into the Public group, a user can move submitted stories into other groups, either by using the “Move to group…” function on the events manager page or by sharing individual events with other groups.

More things to consider

“Public” vs. public
The submission form can be on a publicly accessible page, of course. But some of our customers choose to put the form behind an SSO authentication layer— so that the submissions, while still “public,” are restricted to logged-in users.

Showing public events on your calendar
By default, LiveWhale events widgets and calendars do not show events from the Public group.  But if you’d like them to, simply set the appropriate widget argument:

<arg id="show_public">true</>

Bulletins and internal communications

LiveWhale Calendar adminstrators can send internal messages to LWC users using Bulletins.  

A Bulletin can be sent to all users, or individual groups. Bulletins go out as email notifications, and also appear above your Events List as alerts.

Who can send Bulletins?

Users with the Administrator setting can send bulletins.


Customizing group calendars

Using LiveWhale’s powerful theming system, it’s easy to make group-specific modifications to the look and feel of the calendar. You can change both styles and calendar markup on a per-group basis if desired.

(Note: We’re in the process of adding additional functionality for group theme creation and editing. Once this is complete, we’ll add screenshots and more explanation to this section of the user guide.)